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Home >  Student Services >  Admissions & Records >  Admissions Information >  Access to Student Records by Parents

Access to Student Records by Parents

When your child was in elementary and high school, the Family Education Rights and Privacy Act of 1974 (FERPA) gave you and your child rights to access and control your child's educational records.  Now that your child is in college, these same laws transfer access of the records directly to your son or daughter.

While parents understandably have an interest in their child's academic progress, they are not automatically granted access to a student's records without written consent of the student.  Parents are encouraged to consult with the student if academic information is needed.  Your child may give permission for a third party to access his/her records by filing a Student Consent for Release of Records form.

Questions about Access to Student Records:

What is FERPA?
The Family Educational Rights and Privacy Act (also sometimes referred to as the Buckley Amendment), is a federal law regarding the privacy of student education records and the obligations of the institution, primarily in the areas of release of the records and the access provided to these records.  Any educational institution that receives funds under any program administered by the U.S. Secretary of Education is bound by FERPA regulations. 

How can I get a copy of my student's grades?
The quickest, easiest way for you to receive information about your child's grades, fee information, or other student information is for him/her to provide it to you.  Students can look information up online (on Los Rios eServices), print it off, and give or email a copy to their parents.

If I'm paying for my child's education, why can't I get a copy of his records?
FERPA requires that access to a college student's records must be granted by approval of the student.  You can, however, view information about your child if you submit verification that he/she is a dependent (with most recent federal tax return). 

My student signed a release form.  Can you email a copy of her transcript?
As a matter of policy, the college does not release private information over the phone or by email.

My student signed the form.  Why didn't I receive a copy of his grades for the fall semester?
The college doesn't automatically send information to third parties designated by the student.  The Student Consent form is for one-time only requests and does not carry forward into the future.

Will I be contacted if my student is sick or hurt? What if my child is in academic trouble, or facing disciplinary action?
In most cases, the college will not contact you or provide medical, academic, or disciplinary information without your child's permission.  As a general guideline, if your child is able to communicate about the situation, it is up to him/her to decide whether and how to discuss the issues.  If non-directory information is needed to resolve a crisis or emergency situation, an education institution may release that information if the institutions determines that the information is "necessary to protect the health or safety of the student or other individuals".

Where can I find out more about FERPA?
The U.S. Department of Education is responsible for overseeing FERPA.  See the Department's website for additional information at http://www.ed.gov/policy/gen/guid/fpco/ferpa/.